About Us:

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Key Responsibilities:

• Assist the COO with ad hoc tasks throughout the day, ensuring efficiency and prioritization.

• Maintain tasks and projects on ClickUp for collaboration, visibility, and progress tracking.

• Conduct research tasks as needed, providing insights and recommendations.

• Organize and manage travel bookings for staff and executives (excluding team events).

• Maintain and document internal processes, ensuring clarity and efficiency.

• Utilize and manage platforms such as Zendesk, ClickUp, Zoho, Canva, and Miro.

• Update and maintain the LivTours staff map, ensuring accurate organizational records.

• Learn, utilize, and eventually master Google Sheets, Google Docs, and LivTours internal systems.

• Ensure timely and accurate daily updates on Zoho for seamless operations and reporting

• Monitor, order, document, and manage inventory for office materials, technology, and other essential purchases.

• Set up and configure accounts for new hires across platforms like Zendesk, Slack, Gmail, and other internal tools.

• Assist in setting up and maintaining HR processes.

Requirements:

• Prior experience in an executive assistant or administrative role.

• Strong administrative and technical skills, including proficiency in Google Sheets (formulas, document interlinking, and styling), Google Docs, and project management tools (ClickUp or similar).

• Ability to manage multiple tasks, create and follow processes, prioritize efficiently, and maintain organization in a fast-paced environment.

• Excellent communication and interpersonal skills, with a proactive and detail-oriented approach.

• Fast and dependable internet connection.

• Fluency in written and spoken English. Italian proficiency a plus but not required.

Work Location

• Home-based

• Should have strong internet connection (minimum of 20 mbps)

• Should have own Laptop/PC (minimum of i5 8GB RAM)

 

 

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

Please refer to job description.