Company Description

  

Outsourced.ph is a leading ISO certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.

We are seeking a highly organized, proactive, and experienced Executive Assistant to support our executive team. The ideal candidate will be responsible for performing a wide range of administrative and executive support tasks, ensuring the seamless operation of the executive team. This job description is designed to attract candidates who can not only manage administrative tasks but also anticipate the needs of the executives they support, ensuring efficiency and effectiveness in executive operations.

Required Skills:

• Bachelor’s degree in Business Administration, Communications, or related field preferred.

• Minimum of 5 years of experience in an executive support role or similar administrative position.

• Exceptional organizational and time management skills.

• Strong written and English verbal communication abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• CRM Management (preferably Zoho)

• Ability to work independently, handle multiple priorities, and meet deadlines.

• Discretion, confidentiality, and professionalism in all dealings.

• Problem-solving skills and initiative to anticipate executive needs.

• High level of integrity and professionalism.

• Proactive and resourceful with a keen attention to detail.

• Ability to work in a fast-paced environment.

Responsibilities: 

Administrative Support:

  - Manage and maintain executive schedules, including arranging meetings, appointments, and travel itineraries.

  - Prepare and edit correspondence, communications, presentations, and other documents.

  - Handle incoming calls, emails, and other communications, prioritizing and delegating as necessary.

  - Organize and maintain files and databases, ensuring data integrity and confidentiality.

Meeting Coordination:

  - Schedule, coordinate, and confirm meetings, including setting up conference calls and video conferences.

  - Prepare agendas, take minutes, and follow up on action items post-meeting.

  - Arrange for catering, room bookings, and technology setup for meetings when needed.

CRM Management:

Project Assistance:

  - Assist in special projects as needed, which might include research, coordination with other departments, or event planning.

  - Provide project management support to ensure timely completion of tasks.

Confidentiality and Discretion:

  - Handle sensitive information with the utmost confidentiality and professionalism.

  - Serve as a gatekeeper, managing access to the executive team and screening requests.

Other:

-Assist with KPI reporting and tracking

Other responsibilities as may be required

Work set-up: Remote (equipment provided)

Work schedule: Monday - Friday, 8PM - 5AM PHT

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

Please refer to job description.