Responsibilities:

• Invoice Processing: Receive, verify, and process invoices from vendors, ensuring accuracy and matching with purchase orders and delivery receipts.
• Data Entry and Record Keeping: Accurately enter invoice data into the accounting system (specify system if applicable, e.g., QuickBooks, SAP) and maintain organized records of all AP transactions.
• Payment Processing: Process timely payments to vendors according to company payment terms, utilizing various methods (check, ACH, wire transfer, etc.).
• Vendor Communication: Professionally communicate with vendors to resolve invoice discrepancies, address payment inquiries, and maintain positive relationships.
• Accounts Payable Reconciliation: Reconcile the AP ledger regularly, identifying and resolving discrepancies promptly to ensure accuracy and completeness.
• Expense Tracking and Reporting: Track and categorize expenses within the accounting system, ensuring proper allocation for accurate financial reporting.
• Payment Run Preparation: Collaborate with the accounting and finance controller to schedule and prepare payment runs, ensuring all due invoices are processed on time.
• Compliance: Adhere to all internal controls, accounting standards (e.g., GAAP), and company policies related to AP processes.

Qualifications:

• Bachelor's degree in Accounting or a related field.
• Strong understanding of accounting principles and practices.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, etc. are a plus).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Experience with accounting software (specify if required) is a plus, but not mandatory for fresh graduates.