CORE FUNCTIONAL SKILLS

Project Support and Client Interface

• Coordination and completion of projects on time within budget and within scope
• Oversee all aspects of projects
• Set deadlines, monitor and summarize progress of project
• Prepare reports for upper management regarding status of project
• Handling for bidding: Quotation, Bidding summary, reviews project description
• Daily monitoring and continuous updates to AE/Client of each project – planning, design, production, before/after installation reports, completion reports and project closing
• Discuss on updates on all ongoing and upcoming projects, including issues and other related concerns
• Negotiating with clients, solving any problems and making sure deadlines are met
• Provide progress reports, photos through factory visits and installation supervisions frequently
• Supervise vendor during installation and fabrication based on the inspection checklist
• Meet with vendors to check factory during fabrication stage before installation
• Weekly report on time
• Set up standard module cost to analyze if the quotation provided by vendor is reasonable
• Attends to all pre-construction, during and after construction concerns – from reviewing of costs of civil/modules to project turn over
• Liaises with AE, clients, designers, contractors and mall admin to ensure projects are within timeline, guidelines, quality standards and budget
• Conducts constant site monitoring during installations, and summarizes punch lists for rectifications
• Performs warehouse and site inspections to ensure quality
• Creates a list of punch lists and schedules rectifications
• Trade Checks

Vendor and Supplier Management

• Coordinate internal resources and third parties/vendors for the flawless execution of projects
• Ensure that all projects are delivered on-time, within scope and within budget
• Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility
• Ensure resource availability and allocation
• Assist in the development of a detailed project plan to monitor and track progress
• Manage changes to the project scope, project schedule and project costs using appropriate verification techniques
• Measure project performance using appropriate tools and techniques
• Report and escalate to management as needed
• Manage the relationship with the client and all stakeholders
• Perform risk management to minimize project risks
• Establish and maintain relationships with third parties/vendors
• Create and maintain comprehensive project documentation
• Meet with clients to take detailed ordering briefs and clarify specific requirements of each project
• Delegate project tasks based on junior staff members' individual strengths, skill set and experience levels
• Track project performance, specifically to analyze the successful completion of short and long-term goals
• Meet budgetary objectives and make adjustments to project constraints based on financial analysis

Please refer to job description.