About QuadX

Launched in 2015, QuadX is the leading Experience Innovator in the country, specializing in cross-border digital logistics and e-commerce payment processing. QuadX is the company behind the following digital platforms: ShippingCart (cross-border shipping service for products from the US, Japan, Korea and UK to the PH and Malaysia), and Gogo Xpress (online payment and delivery tool for social sellers).

QuadX is driven to make ecommerce and business building as simple as clicking a trackpad. To make shopping less about lines and more about enjoying. To take the anxiety out of payment and delivery and make the world both marketplace and playground. We reinvent experiences and open new doors. And we invest in the data and technology to power that vision.

Here at QuadX, we’re exposing casual sellers to bigger audiences. We’re giving tools for the Social Seller to transform her hobby into a business, his passion into enterprise. We’re giving every Filipino a chance to seize a share of the future.

We are QuadX. And we’re in the business of building Futurepreneurs.

Role Purpose

The Accounts Payable Specialist ensures the accurate and timely processing of vendor invoices, expenses, and payments, supporting strong supplier relationships and compliance with financial policies. This role serves as a strategic partner within the accounting and finance function, collaborating with teams such as Treasury, Inventory Management, and others to drive seamless integration of Procure-to-Pay (P2P) and related processes.

What You'll Do

Invoice Processing

• Receive and review vendor invoices for accuracy, completeness, and proper authorization.
• Verify invoices against purchase orders, contracts, and delivery receipts.
• Code invoices with appropriate account codes and cost centers.
• Resolve discrepancies or issues related to invoices and obtain necessary approvals.

Payment Processing

• Prepare and process payments, including checks, and electronic transfer
• Match invoices with corresponding payment records and supporting documentation.
• Ensure timely and accurate payment of invoices while taking advantage of early payment discounts.
• Maintain records of payments and update payment schedules as needed.

Vendor Management

• Build and maintain positive relationships with vendors and suppliers.
• Address vendor inquiries regarding payment status, discrepancies, and payment details.
• Reconcile vendor statements and resolve any outstanding issues or discrepancies.

Expense Reporting

• Review employee expense reports for compliance with company policies.
• Verify expense receipts, documentation, and coding.
• Process employee reimbursements promptly.

Data Management and Reporting

• Maintain accurate procurement records, including contracts, purchase orders, and vendor information.
• Generate reports and analytics related to procurement activities, performance metrics, and cost savings.

Continuous Improvement

• Identify opportunities for process optimization, cost reduction, and efficiency enhancement within the procure-to-pay cycle.
• Implement best practices and suggest improvements to streamline procurement operations.

Cross-functional Collaboration

• Work closely with various departments, such as finance, accounting, and operations, to ensure seamless integration of procurement processes with other business functions.

What You'll Need

• Bachelor’s degree in Accountancy, Financial Management, or any related field
• Minimum of 2–3 years of relevant work experience
• Proficient in Microsoft Office applications, particularly Excel
• Experienced with Oracle and other accounting systems/tools
• Strong attention to detail and accurate data entry skills
• Comfortable working with numbers, formulas, and financial calculations
• Effective listener with strong verbal and written communication skills
• Excellent time management and organizational abilities
• Capable of multitasking and consistently meeting tight deadlines
• Collaborative team player with the ability to work independently
• Self-motivated, proactive, and able to take initiative

Why Join Us?

• Impactful Projects: Work on apps that thousands of customers use daily.
• Growth Opportunities: We offer clear career progression paths and support continuous learning.
• Work-Life Balance: Enjoy our flexible hybrid work model, allowing you to balance office collaboration with remote work flexibility.
• Competitive Package: We offer a competitive salary, along with comprehensive health benefits and performance bonuses.
• Collaborative Environment: Join a team that values open communication, creative problem-solving, and mutual respect.

At QuadX, we believe in thinking big, doing big, and always moving forward with a positive attitude. We're looking for team players who are passionate and aren't afraid to learn and grow. If you're excited about shaping the future of e-commerce in the Philippines and beyond, we want to hear from you!

We are an equal-opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, marital status, veteran status, or disability status.

Ready to build the future of e-commerce? Apply now and let's reinvent experiences together!

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