• Assist the COO with ad hoc tasks throughout the day, ensuring efficiency and prioritization.
• Maintain tasks and projects on ClickUp for collaboration, visibility, and progress tracking.
• Conduct research tasks as needed, providing insights and recommendations.
• Organize and manage travel bookings for staff and executives (excluding team events).
• Maintain and document internal processes, ensuring clarity and efficiency.
• Utilize and manage platforms such as Zendesk, ClickUp, Zoho, Canva, and Miro.
• Update and maintain the staff map, ensuring accurate organizational records.
• Learn, utilize, and eventually master Google Sheets, Google Docs, and internal systems.
• Ensure timely and accurate daily updates on Zoho for seamless operations and reporting
• Monitor, order, document, and manage inventory for office materials, technology, and other essential purchases.
• Set up and configure accounts for new hires across platforms like Zendesk, Slack, Gmail, and other internal tools.
• Assist in setting up and maintaining HR processes.
  
  

• Prior experience in an executive assistant or administrative role.
• Strong administrative and technical skills, including proficiency in Google Sheets (formulas, document interlinking, and styling), Google Docs, and project management tools (ClickUp or similar).
• Ability to manage multiple tasks, create and follow processes, prioritize efficiently, and maintain organization in a fast-paced environment.
• Excellent communication and interpersonal skills, with a proactive and detail-oriented approach.
• Fast and dependable internet connection.
• Fluency in written and spoken English. Italian proficiency a plus but not required.
  
  

• M to F, 5pm to 2am PH Time
• Homebased

Please refer to job description.