1. Calendar & Schedule Management

• Manage the executive’s calendar, including scheduling meetings, appointments, and travel.

• Prioritize and coordinate internal and external obligations to optimize time.

• Send reminders and ensure punctual follow-through on engagements.

2. Communication Management

• Screen and manage emails, calls, and messages on behalf of the executive.

• Draft, proofread, and edit emails, reports, and presentations.

• Serve as a point of contact between the executive and internal/external stakeholders.

3. Meeting & Event Coordination

• Prepare agendas, documents, and briefing materials for meetings.

• Take minutes and track follow-up items for internal meetings.

• Organize and coordinate events, conferences, or offsite meetings as needed.

4. Travel & Logistics

• Book flights, accommodations, transportation, and itineraries for business trips.

• Handle expense reports and travel reimbursements in a timely manner.

5. Project & Task Support

• Assist in managing special projects, conducting research, or preparing reports.

• Track deadlines and follow through on delegated tasks and strategic priorities.

• Maintain confidentiality on sensitive business matters and executive-level discussions.

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).

• 2–5 years of experience supporting executives or senior managers.

• Excellent command of Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Slack, Google Workspace, Notion, Trello).

• Experience with travel booking and expense tracking platforms (e.g., Concur, Expensify) is a plus.

• Exceptional written and verbal communication skills.