A purchasing assistant supports the procurement department by processing orders, maintaining supplier relationships, and ensuring timely delivery of goods. Key responsibilities include creating purchase orders, monitoring inventory, tracking shipments, researching potential supplciers, and resolving discrepancies with vendors. They also perform administrative tasks to help the department run efficiently, such as maintaining purchase records and data.

Core duties and responsibilities

• Order processing: Enter purchase orders into an ERP system and ensure they are accurate and processed on time.
• Supplier management: Communicate with vendors to verify orders, track shipments, and build long-term relationships.
• Inventory monitoring: Monitor stock levels to determine purchasing needs and ensure timely delivery of materials.
• Vendor research: Research and evaluate potential new suppliers based on cost, quality, service, and delivery performance.
• Administrative support: Provide administrative assistance with purchase documents, invoices, and maintaining purchase records.
• Discrepancy resolution: Investigate and resolve issues with invoicing and shipping discrepancies.
• Cost savings: Assist in identifying and recommending cost-saving strategies.
• Collaboration: Work with internal departments, such as the warehouse and finance, to coordinate receipts and payments.

• Birth/Marriage cert.
• Sss
• Phic
• Pag-ibig
• TIN
• police clearance
• Medical Cert.
• Drug test
• Transcripts of Records