Are you a talented individual ready to join an awesome team in the Automotive industry?

Be our next Sales Admin Assistant/Supervisor!

This position actively oversees the administrative aspects of sales operations, ensures seamless execution of sales processes, and provides support to the sales team.

The main responsibilities of a SALES ADMIN ASSISTANT/SUPERVISOR include:

1. Processing of Dealership WS, unit delivery schedules, CSR requests.

2. Preparation of daily retail and wholesale report, updating of BAIC calendar of activities, gate pass and VDR for units, consolidation of unit delivery photos.

3. Monitoring of inventory report and submission to brand head and Chairman, legal and audit department.

4. Preparation of sales report for AAP registration, updating of SMR.

5. Processing of dealer sales incentive and marketing request documents, including coordination for disbursement of funds.

6. Coordination with marketing on sales information requirements (e.g. Autodeal sales program, price list, MIAS, monthly sales memos, inventory status and push models.

7. Management of petty cash fund, including requests for disbursement and replenishment.

8. Coordination of WS and RS report with dealers for BOS and internal monitoring files.

9. Preparation of slides and tables for monthly Mancom report.

10. Management of departmental expense report, liquidation of advances, processing of reimbursements.

11. Monitoring dealer releases and FB page posts, in compliance with sales incentive claim requirements.

12. Management of demo unit motorpool, including maintenance, repairs, and cleanliness.

13. Updating dealer manpower and inventory report.

Working pattern and location:

• Join Date: July 2025
• Employment Type: Full-time Employee
• Work Location: On-site
• Working Hours: 45 hours, 5 days per week (7:30 AM to 5:30 PM)
• Workdays: Monday - Friday
• Location: 728 A. Bonifacio Ave., Balintawak, Quezon City, Philippines.

To be successful in this role you must be…

• A college graduate of 4 - year business course, or equivalent working experience.
• Exposed in automotive sales admin for 1 to 3 years.
• Excellent in communication skills, both verbal and written.
• Proficient in use of Microsoft Office programs, especially in Excel, Word, and PowerPoint
• An individual with the ability to drive an advantage.
• Excellent in planning and organizational skills.
• Pleasant and able to get along well with people.
• Flexible with job and task requirements.