The Purchasing Assistant is involved in sourcing suppliers, preparing and tracking purchase orders, obtaining quotations, and ensuring timely delivery of goods. The Purchasing Assistant also assists in maintaining accurate procurement records and facilitates coordination with suppliers, internal departments, and project sites.

1. Procurement Support

 Assist in the preparation and issuance of purchase orders based on approved requisitions.

 Coordinate with suppliers to request quotations and compare pricing, terms, and delivery timelines.

 Follow up on pending orders and deliveries to ensure timely fulfillment of project needs.

2. Supplier Coordination

 Communicate with vendors and suppliers to confirm order status, address discrepancies, and resolve supply issues.

 Build and maintain professional relationships with key suppliers for better service and pricing.

3. Documentation and Records Management

 Maintain accurate records of all purchase transactions, price comparisons, delivery receipts, and supplier communications.

 Ensure all documentation is properly filed and updated for easy retrieval during audits or inspections.

4. Inventory & Delivery Monitoring

 Coordinate with the warehouse team to ensure items received match the specifications and quantities ordered.

 Monitor inventory levels to help avoid material shortages or overstock situations.

5. Cost Awareness & Budget Alignment

 Assist in monitoring pricing to ensure alignment with project budgets.

 Report any variances or cost concerns to the Purchasing Officer or Head of Procurement.

In addition to the duties and responsibilities outlined above, the Employee agrees to perform any other tasks or duties as may reasonably be assigned by the management from time to time, in accordance with

the needs of the Company and the Employee's skills and qualifications.

 Bachelor’s degree in Business Administration, Supply Chain Management, or any related field.

 At least 1–2 years of experience in a purchasing or procurement support role, preferably in a mechanical or construction environment.

 Proficient in Microsoft Office and purchasing systems/software.

 Strong communication, organization, and negotiation skills.

 Detail-oriented and able to handle multiple tasks under tight deadlines.