JOB DESCRIPTION:

• Consolidate/Summarize Monthly SSR (Summary of Supplies Request) from Clubs, Fs/QSR, DC & Central Department duly approved by DOD's (District Operations Director).
• Verifies Requested items on SSR by comparing to master list.
• Clarifies unclear items such as wrong SKU, specs and costing.
• Allocate overstock items by verifying stock availability at DC.
• Suggest interclub transfer of item for low stock locations.
• Creates P.O. (Purchase Order) of Monthly SSR for expense items.
• Forwarding purchase orders to vendors & verifies receipt of P.O.
• Check MMS quantities versus declared actual stock on hand; for items with discrepancies, seek assistance from ICG or Loss Prevention Department for proper adjustment.
• Monitors and make follow up to vendors with regards to the delivery of Purchase Order (P.O.) to DC & Direct to store deliveries.
• Send allocation sheet for Monthly Expense Item to DC concerned personnel.
• Make follow up to Dc for the unserved transfer allocations.
• Monitors transfer out of items from Dc to store.
• Coordinate to Clubs, Fs/QSR, Dc, Central regarding transferred items.
• Assist vendor's concern with regards to unpaid SOA (Statement of Account) most especially to fast moving items & LPG/Diesel.
• Prepare and maintain monthly reports regarding summary purchases.
• Prepare reports for Vendor and DC service level.

QUALIFICATIONS:

Educational Background : College Graduate

Work experience : Previous experience in a purchasing or administrative role preferred.

Skills : Good communication and negotiation skills.