Job description:

FACILITIES MANAGEMENT OFFICER

The Facilities Management Officer is responsible for ensuring that all company facilities—including offices, warehouses, and project sites—are safe, functional, compliant, and well-maintained. The role covers preventive maintenance, repair coordination, asset upkeep, vendor management, and site facility support to ensure smooth daily operations.

KEY DUTIES & RESPONSIBILITIE

Facilities Maintenance & Upkeep

• Conduct routine inspections of all facilities (office, warehouse, staff housing, project sites).
• Develop and implement preventive maintenance schedules for electrical, mechanical, plumbing, HVAC, and other building systems.
• Coordinate repairs and ensure timely resolution of maintenance concerns.
• Monitor cleanliness, sanitation standards, and general housekeeping of all facilities.

B. Asset & Equipment Management

• Maintain an updated inventory of facility assets, equipment, tools, and appliances.
• Monitor asset conditions, plan replacements, and oversee safe storage and usage.
• Ensure proper tagging, documentation, and control of company assets.

C. Vendor & Contractor Management

• Source and evaluate suppliers, contractors, and service providers.
• Secure quotations, negotiate rates, and prepare comparative bid evaluations.
• Monitor performance and ensure all services comply with company standards and safety guidelines.

D. Safety, Security & Compliance

• Ensure all facilities comply with building codes, fire safety standards, and government regulations.
• Coordinate with Safety Officer on inspections, fire drills, and corrective actions.
• Report hazards and ensure implementation of safety measures.

E. Administrative & Support Functions

• Process facility-related permits, utilities, and service accounts.
• Monitor utility consumption (electricity, water, fuel) and recommend cost-saving measures.
• Prepare reports on facility status, maintenance activities, and budget usage.
• Support company events, relocations, and site mobilization/demobilization.

JOB SPECIFICATIONA. Education

• Bachelor’s degree in Engineering (Mechanical, Electrical, Civil), Facilities Management, Industrial Technology, or any related field.

B. Work Experience

• At least 3– 5years experience in facilities management, building maintenance, property administration, or a similar role.
• Experience in a construction company, real estate, or technical environment is an advantage.

C. Skills & Competencies

• Strong knowledge of building systems (electrical, plumbing, mechanical, HVAC).
• Ability to manage contractors and evaluate technical proposals.
• Good understanding of safety standards and government compliance requirements.
• Strong planning, organizing, and problem-solving skills.
• Good communication and negotiation abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint).

D. Personal Attributes

• High level of integrity and accountability.
• Detail-oriented, proactive, and hands-on.
• Ability to work under pressure and manage multiple tasks.
• Team player with good interpersonal skills.