Administrative Responsibilities

• Maintain employee records (digital and physical).
• Update HR databases with new hire information (e.g. personal details, job titles, benefits).
• Prepare and manage HR documents like employment contracts and onboarding forms.
• Maintain and update employee files, records, and documentation for compliance.
• Handle documentation for promotions, transfers, and terminations.

Recruitment & Onboarding

• Post job advertisements on job boards and career pages.
• Schedule and coordinate interviews between candidates and hiring managers.
• Assist with onboarding new hires (e.g., preparing orientation materials, collecting necessary documents).
• Ensure background checks and reference verifications are completed.

Time & Attendance / Leave Management

• Monitor employee attendance and track absences.
• Process leave requests (sick leave, annual leave, parental leave).
• Maintain holiday calendars and manage absence records.

Payroll & Benefits Support

• Support payroll processing by collecting and verifying attendance data.
• Assist employees with benefits enrollment or changes.
• Liaise with payroll/finance to ensure timely salary payments and benefit contributions.

Employee Relations & Communication

• Respond to employee queries about HR policies, benefits, and procedures.
• Serve as the first point of contact for HR-related questions or concerns.
• Distribute company policies, procedures, and other relevant announcements.

Compliance & Policy

• Ensure HR policies and practices are compliant with labor laws and internal policies.
• Help implement new HR policies and procedures.
• Assist in audits and regulatory reporting when needed.

Reporting & Data Management

• Prepare regular HR reports (e.g., headcount, turnover, absenteeism).
• Provide data and analytics support for workforce planning or compliance needs.