Administrative Support

• Manage calendars, appointments, and travel itineraries
• Prepare correspondence, reports, and presentations
• Handle expense reports and budget tracking

Communication Management

• Serve as the main point of contact between the executive and internal/external stakeholders
• Screen and prioritize emails, calls, and meeting requests

Project & Task Coordination

• Oversee or coordinate special projects
• Track deadlines, deliverables, and progress
• Conduct research and summarize key information for decision-making

Meeting Preparation

• Schedule and organize meetings and board sessions
• Prepare agendas and take minutes
• Ensure executives are briefed and equipped for meetings

Confidentiality & Discretion

• Handle sensitive information with the utmost confidentiality
• Exercise sound judgment and diplomacy in all interactions

Strategic Support

• Anticipate executive needs and proactively solve problems
• Assist with planning, goal tracking, and prioritization

What we're looking:

• Excellent communication and writing skills
• Strong organizational and time-management abilities
• Proficiency in tools like Microsoft Office, Google Workspace, and project management software
• Discretion and professionalism
• Strategic thinking and adaptability
• A proactive problem-solver who can anticipate needs and adapt quickly