• The Executive Assistant provides high-level administrative, organizational, and executive support to the company's top management. The role involves managing schedules, preparing reports and presentations, handling confidential information, coordinating meetings and travel, and serving as the key point of contact between the executive and internal/external stakeholders.

 SPECIFIC DUTIES AND RESPONSIBILITIES

• Manage the daily schedule and calendar of the executive, including appointments, meetings, and deadlines.
• Screen and prioritize calls, emails, and messages on behalf of the executive.
• Draft, review, and manage correspondence, memos, reports, and presentations.
• Organize and prepare materials for meetings, presentations, and conferences.
• Take down minutes of meetings, track follow-up items, and coordinate deliverables.
• Coordinate business travel, hotel bookings, itineraries, and reimbursements.
• Handle and safeguard confidential company and personnel information.
• Maintain filing systems, both physical and digital, for quick document retrieval.
• Prepare executive expense reports, track budgets, and process reimbursements.
• Act as a liaison between the executive and internal departments, clients, and stakeholders.
• Coordinate with HR, Finance, Admin, or other units on behalf of the executive for approvals or information.
• Represent the executive professionally in written and verbal communications.

QUALIFICATIONS

• Bachelor’s degree in Business Administration or related field (preferred).
• 3+ years of experience in an executive support role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management tools is a plus.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• High level of discretion, professionalism, and confidentiality.

KNOWLEDGE AND SKILLS

• Experience supporting C-level executives or senior leadership.
• Knowledge of corporate protocol, basic finance, and project coordination.
• Ability to work under pressure and handle urgent tasks with minimal supervision.
• Strong interpersonal skills and professional demeanor.