Provide high-level administrative support to the company’s executive team by managing schedules, communications, documentation, and various operational tasks. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a dynamic, fast-paced construction environment.

• Administrative Support
• Manage executive calendars, schedule meetings, and coordinate appointments
• Draft, proofread, and manage correspondence (emails, letters, reports)
• Prepare meeting agendas and take meeting minutes
• Maintain organized filing systems (digital and physical)
• Project Coordination
• Assist with tracking project deadlines and deliverables
• Communicate with subcontractors, suppliers, and clients on behalf of executives
• Help manage project documentation such as contracts, permits, and invoices
• Office Management
• Order office supplies and maintain inventory
• Coordinate office maintenance and service providers
• Assist with onboarding of new employees or subcontractors
• Finance & Bookkeeping Support
• Assist with invoice processing and expense tracking
• Liaise with accounting/bookkeeping team for payroll or financial reports
• Track project costs and budgets under executive direction
• Communication & Client Relations
• Act as point of contact between executives and internal/external stakeholders
• Draft client communications and follow-ups
• Help maintain positive client relationships
• Other Duties as Assigned
• Provide ad hoc support as needed by the executive team
• Assist with marketing materials or social media updates (if applicable)
• Support event planning for meetings, company events, or site visits