• Manage office supplies stock and place orders.
• Prepare regular reports on expenses and office budgets.
• Organize a filing system for important and confidential company documents.
• Answer queries by employees and clients via phone, email, or in-person.
• Update office policies and ensure compliance with them.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms as required and assist with event planning.
• Greet and assist visitors when they arrive at the office.

Responsibilities and Duties:

• Assist in organizing and maintaining office systems
• Data entry and database management
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare reports, presentations, and correspondence
• Manage office supplies and place orders as necessary
• Support staff with administrative tasks

• Minimum of a Bachelor’s degree in Business Administration or a related field.

Experience Level

• Entry-level position with less than one year of experience required.

Skills and Competencies

• Strong analytical skills to evaluate data and make decisions.
• Organized with an ability to create efficient filing systems.
• Proficient in time management with an aptitude for meeting deadlines.
• Accurate and fast data entry skills.
• Experienced in scheduling and coordinating appointments.
• Proficient in MS Office suite, including Excel for data analysis.
• Excellent written communication abilities.

Working Conditions

• Office-based role with standard working hours.
• May require overtime during peak project times or before deadlines.

Qualities and Traits

• Detail-oriented with a focus on accuracy and precision.
• Excellent multitasker capable of handling various tasks simultaneously.
• Professional demeanor with strong interpersonal skills.
• High level of discretion and confidentiality.
• Adaptive to changing environments and demands.