We’re Hiring: Facilities Coordinator!

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We are currently on the lookout for a Facilities Coordinator to join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!

• Role: Facilities Coordinator
• Work Arrangement: Work From Home
• Location: Any CS Branch - Makati/Ortigas/Cebu/Mabalacat/Angeles/ Davao
• Schedule: Night Shift

Job Description:

• A Facilities Coordinator is responsible for maintaining the stock and inventory of materials necessary to carry out maintenance work orders, receives materials and appliances from all vendors, maintains inventory, ensures compliance with all building safety and mechanical systems certifications and coordinate, and document all safety trainings and compliance for the maintenance technicians. The Facilities Coordinator will work closely and communicates with Director of Repairs and Maintenance, Maintenance Supervisors and Lead Technicians on daily basis.

Responsibilities:

• Monitoring of the movement of the warehouses managed under the company daily
• Coordinate inventory and prepare purchase order accordingly
• Receive materials from Home Depot, Wilmar, Kelly Moore, etc. And check that the orders are complete
• Ensure that tools are properly assigned to the technicians
• Prepare weekly purchase orders for paint
• Monitoring receipt of paints and ensure that the orders made are complete
• Keep inventory control of used appliances
• Monitoring incoming appliances and ensure that they are placed in the designated area
• Place and update prices weekly of warehouse materials
• Fill out the chemical inventory form. (monthly) 
• Download the SDS of each chemical product handled by the staff. (monthly) 
• Prepare the schedule of the afterhours program and notify the technicians by e-mail of their assignment 
• Submit the work orders monthly to the different life and safety vendors to keep the corresponding certifications updated
• File in BOX, charge in Yardi, update the life and safety Smartsheet, and communicate by e-mail each of the certifications we received from last month's inspections
• Prepare the work orders for the jobs approved by the Property Management team. 
• Assign and follow up work orders
• Follow up on delayed certifications that vendors sometimes do not communicate have been completed
• In the case of receiving a NOV, coordinate inspections to update the certifications observed during the inspection

Qualification and requirements:

• High school diploma or equivalent; Certificate in building maintenance technology or relevant field a plus
• Must complete and keep current on all lead, asbestos, mold certifications and other classes as required
• 1-3 years of clerical experience in facilities or maintenance

Non-negotiable skills & requirements:

SKILLS AND ABILITIES

• An understanding of maintenance operations
• Knowledge of Microsoft Excel and other Office suite of products
• Excellent communication skills 
• Must possess clerical ability
• Strong organizational skills and attention to detail