1. Administrative Operations Coordination

• Supervise and coordinate daily administrative functions across all branches within the region.
• Ensure the availability and proper allocation of office supplies, materials, and utilities.
• Facilitate timely processing of requests related to equipment maintenance, utilities, and office repairs.
• Monitor adherence to administrative policies and procedures.

2. Facility & Asset Management

• Oversee the upkeep, cleanliness, and safety compliance of office premises.
• Maintain accurate inventory records of office assets, equipment, and supplies.
• Coordinate preventive maintenance schedules and ensure accountability in asset handling.

3. Procurement & Logistics Support

• Assist in procurement processes for office supplies and services in line with company guidelines.
• Ensure smooth coordination of logistics for company events, meetings, and regional activities.
• Coordinate deliveries and distribution of materials from Head Office to branches.

4. Compliance & Documentation

• Ensure compliance with regulatory requirements for office permits, occupancy documents, and business-related certifications.
• Maintain proper filing and documentation of admin-related transactions and records.
• Support in audits by providing required documentation and reports.

5. Reporting and Monitoring

• Prepare regular reports on administrative expenses, asset inventory, and maintenance activities.
• Provide updates on branch facility conditions and administrative concerns to management.

6. Coordination with Other Departments

• Liaise with other departments such as Finance, IT, HR, and Operations for cross-functional administrative support.
• Act as a focal point for regional admin issues and ensure timely resolution of concerns raised by branches.

7. Team Support & Supervision

• Supervise and mentor branch-level admin assistants or clerks within the region.
• Conduct periodic visits to branches to monitor administrative standards and provide on-site support.

• Bachelor’s Degree
• At least 1-3 years of experience in administrative coordination or office management, preferably in a field/regional setup.
• Strong organizational and problem-solving skills.
• Proficient in MS Office applications (Excel, Word, PowerPoint).
• Knowledge of facilities and asset management.
• Good interpersonal and communication skills.
• Ability to multitask and work with minimal supervision.
• Willing to travel to various branches within the assigned region.