Overview:

The Admin Assistant role in supporting the financial operations of the organization. This position involves processing accounts payable and receivable, ensuring compliance with tax regulations, and maintaining accurate financial records.

TASKS LIST:

1. DAILY SALES REPORT

• Retrieve daily sales data from the Utak System and verify daily sales with bank statements from Treasury to ensure accuracy.
• Encode the sales data into the daily sales template.

2. ACCOUNTS PAYABLE PROCESSING

• Prepare Check Vouchers
• Prepare Accounts Payable Vouchers
• Create monitoring file of advances to suppliers: Document advances made to suppliers.
• Summary of Checks Issued: Maintain a record of all checks issued, including check numbers, amounts, and payees.
• File Check Vouchers: Organize and archive check vouchers for record-keeping.
• Monitor Recurring Bills: Track and ensure timely payment of regular monthly expenses. Send notices to responsible parties as necessary.

3. BIR RELATED TASKS

• Expanded Tax Summary: Compile expanded tax withholdings.
• VAT Summary: Populate of VAT transactions and ensure accuracy.
• Prepare BIR 2307 (For Suppliers)

4. ACCOUNTS RECEIVABLE (AGRIFUND COLLECTION)

• Record Collections: Accurately record payments received from clients.
• Update Statement of Accounts (SOA) and Official Receipt (OR) Masterlist: Maintain current records of all statements and receipts.
• Update Accounts Receivable (AR) Masterlist: Keep the AR list up to date with all transactions.
• QuickBooks Data Entry: Enter collection data into QuickBooks.
• Generate Statements of Accounts: Produce account statements upon request from collections or legal departments.

5. PETTY CASH SUMMARY 

• Prepare and maintain a summary of petty cash transactions.

6. OTHERS

• Other tasks that may be assigned

• Fresh Graduates are welcome to apply
• Excellent Personality
• Willing to learn
• Knows how Asset and Liability are
• Bachelor graduate in Business or Accounting